Accommodation Process

Accommodation Process

Appropriate services and accommodations are determined on a case-by-case basis. Students with questions about eligibility for services are encouraged to contact Disability Services.

Responsibilities of the Student:

  1. Disclose student's disability by completing the Disclosure Form.
  2. Provide Disability Services with appropriate medical, psychological, psychoeducational, or neuropsychological documentation, indicating his/her disability, resultant functional limitations, impact of the disability in a post-secondary environment, and any recommended accommodations.
    * Submission of documentation is not the same as the request for services or accommodations.
  3. Schedule an intake appointment with Disability Services to discuss psychiatric/medical/academic history, strengths, previous modifications, and to determine reasonable accommodations.
    After meeting with Disability Services, it is the student's responsibility to meet with professor(s) to discuss logistics of any accommodations.
  4. Meet with Disability Services each semester to request accommodations. The student should bring a copy of his/her class schedule if it is available.
    The deadline to request accommodations is three weeks prior to the last day of classes each semester.

What is a Reasonable Accommodation?

A reasonable accommodation is a modification or adjustment to a course, program, service, or activity that enables a qualified student with a disability to obtain equal access.

Equal access means an opportunity to attain the same level of performance or to enjoy equal benefits and privileges as are available to a similarly situated student without a disability.

Essential elements of courses, programs, and activities must remain intact.

How to Set Up Accommodations with Faculty

You are not required to disclose your specific disability.

  1. You will receive your Accommodation Memo by email
  2. Forward the email to ALL of your Professors and set up a time to meet with EACHprofessor
  3. At the meeting, discuss the logistics (for example: extended time for tests, date, time, location) for your accommodations

Refer faculty to The Center for Wellness at (617.989.4390) for questions

Housing and Meal Plan Accommodation Process

Housing Accommodation Process

Living within a community of shared spaces can be challenging.  However, requests for specific housing based on preferences rather than documented medical conditions will not be approved.  Please be aware that residence halls are not designed to be quiet and distraction free environments and there are not substantial differences between single and standard double rooms.  The Institute provides access to alternative spaces outside of the residence hall rooms to be used for studying. 

Students in good financial and disciplinary standing with the Institute who have paid the housing deposit and report medical needs that may necessitate a reasonable housing accommodation must complete the following two steps in order to request housing accommodations:

1.  Submit an official request  to the Office of Housing & Residential Life.

2.  Submit current medical documentation to the Center for Wellness and Disability Services where it will be kept in a confidential. Medical documentation forms must include the following information:

  • Medical Diagnosis 
  • Fundamental impact diagnosis has on the residential program
  • Specific housing accommodation that alleviates barrier(s) caused by medical condition

The information provided (request form and medical documentation) will be evaluated by the Housing Accommodation Committee.  Accommodation decisions are e-mailed to students.  Decisions may include specific room assignments or suggestions for housing options. 

Deadlines for Housing Accommodation Requests (Students must reapply for accommodations every year):

  • New Students-June 1st
  • Returning Students and Summer Housing-March 1st

Applications submitted after the above dates will be considered.  However, placement based on late requests, including any needs that develop during the semester, cannot be guaranteed.

Meal Plan Accommodation Process

1. If you have a documented medical condition that impacts your dietary needs, please contact Chartwells Director of Dining Services for the Colleges of the Fenway directly at 617-989-4253 to schedule an appointment to discuss dining needs and establish a campus dining plan. You MUST bring the Medical Diet Accommodation Procedure Checklist to be filled out with the Director of Dining Services.

  • Students with individual campus dining plans must work with a Chartwells Manager on Duty for all special ordering, i.e. Diary Free, Gluten Free, etc. All managers are posted at the main entrance of the cafeteria. There are at least 3 managers on duty at all times. A complete staff list can be found on the Dine on Campus website. 

2. IF it is determined that additional support is needed, students must submit the completed Medical Diet Accommodation Procedure Checklist to The Center for Wellness and Disability Services and complete the Meal Plan Accommodation Request Form.

  • Please note request forms will not be reviewed until the student has met withChartwells Director of Dining Services for the Colleges of the Fenway and completeed the Medical Diet Accommodation Procedure Checklist

In addition to the form and checklist, applicants must provide current medical documentation including the following:

  • Medical Diagnosis 
  • Specific symptoms mitigated by dietary restriction
  • Detailed diet

The request and accompanying documentation should be submitted to the Center for Wellness and Disability Services. Student Health Services staff is contacted for consultation as needed. The Center for Wellness and Disability Services shares recommendations with the Director of Business Services.  All medical documentation is kept confidential.          

Students are expected to exercise responsibility for selecting appropriate foods required by medical diets. Waivers are not granted for financial reasons or for reasons of dietary preferences.  All requests are considered on an individual basis. Meal plan waivers are granted on a semester-by-semester basis unless otherwise noted.

Information for students with approved Meal Plan Accommodations

  • To submit a question or concern about Meal Plan Accommodations, please go to:
  1. Email Chartwells Feedback
  2. Text 617-863-2200 for Text 2 Solve

Non-medical Housing and Meal Plan Accommodations

Students requesting a meal plan waiver for cultural or religious beliefs should submit their request for a waiver in writing accompanied by confirming documentation from parents or family members and from a religious or a cultural leader familiar with the student's beliefs and practices who can confirm the authenticity of the request.  These requests should be submitted to the Director of Business Services.