Residence Halls Procedures

Requesting Housing

Current students that live off-campus and would like to request on-campus housing should fill out the Housing Request Online Form.

Room Change Request

Students that are currently living on-campus and would like to change rooms should complete the Housing Request Online Form.  A member of the Housing & Residential Life staff will respond to requests via Wentworth email.

Closing Procedures

During examination week students must leave 24 hours after their last examination, or by 4 p.m. on the day final exams end, whichever comes first. Follow these procedures if you will be out of your room for any extended period (vacations, long weekends, etc.):

  • Take all valuables home with you when residential areas are closed. (TVs, DVDs, etc.)
  • Lock all windows and pull down shades.
  • Shut off lights.
  • Unplug electrical cords from outlets.
  • Remove perishable items from refrigerator.
  • Remove all trash.
  • Take plants and aquariums home for safe keeping. There will not be heat in the residence halls.
  • Do not pack your car until you are prepared to leave the campus.

Damages and Damage Assessment

The Institute does not tolerate students causing damage within the residence halls. Damage results in increased housing costs, as well as creating an environment that is not conducive to the growth of community. Students who are found responsible for damaging Institute property within their rooms, suites, halls, or building will be brought forward to a disciplinary hearing. Disciplinary sanctions may include restitution, housing probation, suspension from housing, or expulsion from the Institute.

Unless a specific individual(s) takes full responsibility for a damage to your room, suite, or apartment, each student assigned to the space will be charged for the damage as outlined below:

  • Level One Damages (damages up to $100) — $100
  • Level Two Damages (damages between $101 and $200) — $200
  • Level Three Damages (damages between $201 and $300) — $300
  • Level Four Damages (damages above $301) — cost of repair

If one student is responsible for the damage and wants to take responsibility, the student should complete a damage responsibility form.  These forms are available online and may be picked up from a RA, RD, or at the Office of Housing and Residential Life.

It is the responsibility of the student to complete this form and submit no later than his/her check-out. If you have questions regarding this policy, please see your RD or stop by the Office of Housing and Residential Life.

Housing Damage Appeals

All students found responsible and billed for housing damages have the right to appeal these damage charges.  All appeals should be addressed to the Assistant Director of Housing and Residential Life by the date indicated on the original damage notification email.

Appeal decisions are final and are not eligible for additional review.  Please note that as with any withstanding balance, failure to pay a damage charge by the due date can result in late fee being assessed and a hold being placed on your account.  

Health and Safety Inspections

The Housing Office conducts Health and Safety Inspections of the Residence Halls periodically each semester. These inspections can occur at any time and consist of a visual assessment of the rooms to check for items that are not permitted in the residence halls. If the following items are found in a room they result in an automatic $25 fine placed on the student's account: hazardous appliances (toaster ovens, electric heaters, or appliances with open coils), halogen lamps, candles, incense, and shot glasses. The room is also inspected for cleanliness and overloaded electrical sockets. Violations of this kind will be given an opportunity to be remedied and will be inspected within a week of the original inspection. Students wishing to claim individual responsibility for violations should contact their area Resident Director within 48 hours of the inspection. If this is not done, all members of the room or suite in which the violation occurred will be held responsible. Candles and shot glasses will not be returned to the students and will simply be disposed of.

Disciplinary Dismissal from Housing

If you are dismissed from the residence hall for disciplinary reasons, you may be placed at the end of the housing waiting list. However, a process of petitioning for re-admittance has been established and details are available from the Director of Housing and Residential Life or the discipline system of Wentworth Institute of Technology. An individual who loses residence privileges due to disciplinary sanctions will not receive a refund. 

Withdrawing From Housing

Academic Year/Three Semester Agreement Students

Students that currently live on-campus but wish to withdraw from housing should fill out the Housing Cancellation Online Form Students living on campus for the fall and spring semesters sign a two semester Housing Agreement.  Three Semester students sign a three semester Housing Agreement. Students who withdraw from housing without a valid reason will be charged a Housing Agreement Release Fee of $1000 under the following circumstances:

  • Withdrawal from the residence halls after the fourth week of the fall semester
  • Withdrawal from the residence halls through the fourth week of the spring semester. Students who withdraw from the residence halls after this point will be responsible for the full spring room charge.
  • Withdrawal from the residence halls through the fourth week of the summer semester.  Students who withdraw after this point will be responsible for the full summer room charge. 

Valid reasons for students not returning in the Spring/Summer may include:

  • Being dismissed from the Institute
  • Getting a coop outside of the greater Boston Area
  • Transferring to another Institution
  • Encounter academic situations which do not allow a student to return to the Institute
  • Has an unforeseen medical situation

All requests to release a student from their academic year Housing Agreement will be examined and approval will be determined by the Director of Student Financial Services and the Director of Housing and Residential Life.

Students residing in housing or have signed a housing agreement are not eligible to be exempt from the residency requirement for the period of that housing agreement.

Housing Deposit and Deposit Refunds

This section is an excerpt from the Housing Deposit Refund Policy approved during the Spring 2002 Semester. This section was updated in Spring 2007 and Fall 2010.

All housing deposit refund requests must be emailed to housing@wit.edu or in writing to:

Director of Housing and Residential Life.
Wentworth Institute of Technology
550 Huntington Avenue
Boston, MA 02115

Students make a request to live in housing by making a housing deposit. Starting in the Fall 2010 semester, Wentworth has instituted a First Year Student Residency Requirement. Under this requirement, students entering Wentworth must live on campus for their first two years. Regardless of the residence requirement, all students must make a housing deposit to secure their place in the halls.

For Entering First-Year Students

Each entering first year student is required to live on-campus, and must pay a housing deposit of $500.00. Housing deposit refunds received in writing (or email) and postmarked on or before May 1st will be granted. No verbal requests will be honored.

After May 1st,the housing deposit is non-refundable and forfeited to the Institute, except in certain situations outlined below:

  • A first-year student who paid the housing deposit and has selected a major that is wait-listed, and will not be allowed to attend classes within that major for the academic year or is on the housing waitlist can request a refund regardless of whether or not they have been offered housing.
  • A first-year student who decides not to live in housing can still use their housing deposit as a credit towards their tuition charges.

Returning First-Year or Upper-class Students

Students who are already living on-campus or off-campus but wish to participate in the Room Selection Process must pay a housing deposit of$500.00 for the Fall and Spring Semesters or $750.00 for Full-Year Housing.

Housing deposit refunds received in writing (or email) and postmarked on or before the final night of room selection will be granted. No verbal requests will be honored.

After Room Selection is over, the housing deposit is non-refundable and forfeited to the Institute, except in certain situations outlined below:

  • Encounter academic situations which do not allow a student to return to the Institute. [for example: do not attain the Architecture program they want or have been academically dismissed]
  • Has an unforeseen medical situation.
  • Is on the waitlist can receive their housing deposit if they request it before they are offered a space on-campus. (Upper-class students who are offered a space on campus and decline housing will automatically forfeit their housing deposit.) NOTE: Students who do not show up for room selection will automatically be assigned a space, and not considered to be on the 'waitlist.'
  • Attains a Co-op outside of the Greater Boston Area or does not obtain a co-op.

Other situations are examined on a student-by-student basis. Students who have not met satisfactory academic progress and subsequently lost their financial aid may (or may not) be eligible for a housing refund.

All requests for housing deposits after the final day of room selection must be received in writing or by email to housing@wit.edu. These requests will be examined and approval of return or forfeiture of the housing deposit will be determined by the Director of Student Financial Services and Director of Housing and Residential Life. No refunds will be granted to any requests that arrive after September 1st.

All students who are off campus for the Fall Semester and intending to come back to housing for Spring Semester must submit a $500 housing deposit. This deposit is non-refundable except in the following circumstances:

  • Academic situations which do not allow a student to return to the Institute.
  • Unforeseen medical situation.
  • If the student is on the waitlist, they can receive their housing deposit if they request it before they are offered a space on-campus. (Upper-class students who are offered a space on campus and decline housing will forfeit their housing deposit.)

Summer Semester

All requests for the summer housing deposit refunds must be requested by the due date to be refunded. This deposit is non-refundable except in the following circumstances.

  • Academic situations which do not allow a student to return to the Institute. [for example: do not attain the Architecture program they want or have been academically dismissed]
  • Unforeseen medical situation.
  • Is on the waitlist can receive their housing deposit if they request it before they are offered a space on-campus. (Upper-class students who are offered a space on campus and decline housing will automatically forfeit their housing deposit.) NOTE: Students who do not show up for room selection will automatically be assigned a space, and not considered to be on the 'waitlist.'
  • Attains a Co-op outside of the Greater Boston Area.

Forwarding Deposits

Starting in the Spring 2011 semester, students who request a deposit to be forwarded from one semester to another will be unable to request that deposit as a refund, and if the student is unable to live on campus for the semester that the deposit is forwarded to, the deposit will be forfeited.

Insurance Information for Students and Parents

Students at Wentworth are strongly encouraged to provide their own personal property loss insurance. Parents should check with their homeowner's insurance to see if the loss of their students' property is covered under their existing policy. If not, it is strongly encouraged that a rider is added to cover students' property while they are living in the residence hall. Wentworth Institute of Technology is not legally liable for damages or loss of property, nor for failure or interruption of utilities, nor for interruption of services due to weather or acts of nature. 

Visit National Student Services, Inc for quotes and policies. 

Legal Liability of the Institute

Wentworth Institute of Technology is not legally liable for damages or loss of property, nor for failure or interruption of utilities, nor for interruption of services due to weather or acts of nature. Students are strongly encouraged to provide their own personal property loss insurance.

Personal Safety

As a student living on an urban campus, you should be aware of your surroundings and observe all safety tips, including the following:

  • Always walk in well-lit areas. Report broken or burned-out lights to the Public Safety Office immediately.
  • When walking at night, remember the buddy system and walk with a friend, or call the Public Safety Office at 989-4400 to request an escort. 
  • If walking alone at night, walk briskly and be alert to your surroundings. Don't offer directions to approaching cars. If you feel you are being followed, go where there will be other people around and where assistance is available.
  • Keep your room locked at all times.
  • Keep draperies and shades drawn in the evening and at other appropriate times.
  • Be aware of the emergency telephone numbers on campus. Keep them handy.
  • Keep exterior doors of the residence buildings locked. Never prop doors open and always close the doors if they are open. Door propping is prohibited and may result in disciplinary action.

Housing Accommodations


Full-time students who wish to live in housing, are in good academic, judicial, and financial standing with the Institute, have paid the housing deposit, and have needs that may necessitate a  housing accommodation may request accommodations by going through the Housing Accommodations process. Students must submit a request to the Office of Housing & Residential Life stating what accommodations they are seeking and must have medical documentation supporting the request.  Students  must reapply for accommodations each time that they are going through the housing selection or assignment process.  For more information please visit the 
Housing Accommodation Process page.

Vacancies

The following procedure should be followed in the event of a room vacancy:

  1. The roommates of the person vacating a room assignment may request an appropriate replacement from the pool of students living on campus. If no request is made, the Office of Housing and Residential Life may then offer the space to another student.
  2. In the event the person declines the offer, he or she is placed at the end of the waiting list. If you have placed your name on multiple waiting lists and you accept an offer of a new placement, your name will be taken off all waiting lists.
  3. If the occupants of a room with a vacancy attempt in any way to block the filling of a vacant room, or to dissuade a prospective roommate from moving in, they will be subject to strict disciplinary review. This action could include removal from campus residence. In addition, any room vacancy not filled due to action on the part of the current residents will result in the cost of the vacant bed being pro-rated and charged to the current residents of the room with the opening.

Vacating Residence Halls During Holidays

During periods in which the Institute residence halls are closed, students must follow certain guidelines. It is expected that you will leave campus at the time designated by the Office of Housing and Residential Life and not return until the residence halls are officially re-opened. Any student who violates these guidelines will be subject to strict disciplinary action. Academic requirements, distance from home, and varsity athletics are the only valid reasons for submitting a request to remain in campus housing during an interim break. Vacation housing is not afforded by your housing contract. The Institute reserves the right to deny interim break housing to any student for any reason. Students may not be allowed to remain in their regular room assignments in all cases. For security and cooking purposes, students may be asked to move into temporary interim assignments.

Please note that there are no exceptions to this policy.

© Wentworth Institute of Technology   |   550 Huntington Avenue   |   Boston, MA 02115   |   617-989-4590