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Withdrawals

WITHDRAWAL FROM A COURSE
Students who withdraw from a course, after the end of the drop/add period fand before the published deadline for the last day to withdraw, will receive a “W” recorded in the grade column of their academic transcript. To withdraw from a course after the drop/add period, students must obtain the Course Withdrawal form in the Student Service Center, obtain the signatures of their instructor and academic advisor and submit it to the Student Service Center no later than the deadline published in the Academic Calendar. (Under extenuating circumstances the department head’s signature may be substituted for the academic advisor’s signature.) Students will not be permitted to withdraw from courses after the published deadline. Students who are still registered after the published deadline will receive a final grade for the semester. Non-attendance does not constitute withdrawing from a course.

Students are advised that withdrawing from a course may prevent them from making satisfactory academic progress for that term and thus place them on academic probation or dismissal (as outlined on page 257). Additionally, withdrawing from a course may impact a student’s financial aid package and may extend a student’s graduation date. International students who wish to withdraw from a course are required to obtain the written permission of the International Student Advisor in the Student Service Center.

WITHDRAWAL FROM WENTWORTH

Voluntary Withdrawal - Day Programs
Day students who wish to withdraw from Wentworth are required to file a Voluntary Withdrawal Form in the Student Service Center. A grade of “W” will be assigned to all courses attempted in the effective semester as long as the form is filed by the deadline published in the Academic Calendar. If a Voluntary Withdrawal Form is filed after the published deadline, final grades will be recorded instead of “W” grades and the date of withdrawal noted on the transcript will reflect the end date of that semester.

Any Day student who voluntarily withdraws, or takes one or more consecutive semesters off, must submit a Petition for Change of Major or Readmission in order to return to Wentworth. Readmission guidelines and policies are on page 259.

Voluntary Withdrawal - The Arioch Center
The Arioch Center students who wish to withdraw from a program at Wentworth during the semester must complete the Voluntary Withdrawal Petition Form. This is the same form used to withdraw from day programs. The student must meet with the director of advising in The Arioch Center to complete the withdrawal process. In addition, the Voluntary Withdrawal Petition Form should also be used if a student wants to drop the only course in which he/she is enrolled. The same deadlines for withdrawal and refunds apply to professional education students.

A grade of “W” will be assigned to all courses attempted in the effective semester as long as the petition is filed by the deadline published in the Academic Calendar. If a Voluntary Withdrawal Petition is filed after the published deadline, final grades will be recorded instead of “W” grades and the date of withdrawal noted on the transcript will reflect the end date of that semester.

Any student at The Arioch Center who takes two or more consecutive semesters off, must submit a Petition for Change of Major or Readmission. The guidelines noted in “Change of Program” must be followed.

Medical Withdrawal
Students who wish to withdraw from Wentworth based on medical circumstances may do so following the same procedure in the Voluntary Withdrawal section noted above. If the withdrawal is filed after the 4th full week of classes, students are required to submit documentation from the primary care or attending physician in order for any special consideration of course grades and/or cancellation of tuition charges to be given. The Registrar and the Director of Student Financial Student Services will render a decision in such cases and notify the student, Financial Aid, Office of the Provost, the appropriate academic department head, and the Director of Residential Life (if applicable) of this decision. All supporting medical documentation will be kept on file in the Health Center.

Mandated Medical Leave
A mandated medical leave may be required when a student’s conduct in private or public involves the following:

• Physical or mental harm to self or others
• Serious risk of physical or mental harm to self or others
• A medical condition that threatens public health

Any other behavior or condition which raises concerns about the ability of the student to satisfy and comply with academic requirements, the student code of conduct, and Institute policies, rules and regulations, with or without a reasonable accommodation.
The Institute may require a student to be evaluated by a medical professional of its choice in order to assess the potential risks involved. The Institute may also request the student to release the medical diagnosis and records of the student’s medical professional to a designated professional working with the Dean of Students Office. If a student refuses to be evaluated by the Institute’s medical professional and/or release the diagnosis or records of his/her treating physician, the Institute will make its decision based upon the information it has at the time. In certain emergency cases, the Institute may make its decision about the mandated medical leave on a temporary basis without reviewing medical records or opinions.

Whenever reasonably possible, a meeting between the student and a member and/or designee(s) of the Dean of Students Office will be held prior to the decision on the mandated medical leave.

Mandated medical leaves become effective immediately and the student will be required to leave campus immediately.

In order to return to the Institute, the student is required to meet with the Director of the Counseling Center and/or Health Services for an assessment which will be shared with members of the Dean of Students Office. The student must also meet with a member of the Dean of Students Office. The student may also be required to permit his/her treating health care provider to consult with the members of the Dean of Students Office, Director of the Counseling Center, and/or the Health Center, regarding the student’s condition, prognosis, and ability to successfully live on campus and/or complete his/her academic coursework with or without a reasonable accommodation. The student may present documentation in writing from a treating medical professional that the medical condition no longer precludes safe attendance at the Institute, the successful completion of academic coursework, and the ability to live independently on campus. While a student is on mandated medical leave, he/she will not be eligible to participate in housing selection, campus activities, or gain entry into the residence halls.

A mandated medical leave will last at least one semester and usually one full year. It is the student’s responsibility to seek readmission at the conclusion of the mandated leave period or in cases where the leave period is one year, the student may seek readmission at the conclusion of one semester if his/her condition has changed in such a way as to establish reasonable grounds for review of the leave period. There are no returns at mid-semester.

Other Withdrawals
In the case of students who are dismissed for academic or disciplinary reasons, the Registrar will initiate the withdrawal.

WITHDRAWAL REFUND SCHEDULE
Students who have paid their tuition in full for the semester and who officially withdraw from Wentworth will be given a tuition adjustment according to the following:

• 1st full week of classes Reverse 100% of tuition charge (less non-refundable deposit of $150.00)
• 2nd full week of classes Reverse 75% of tuition charge
• 3rd full week of classes Reverse 50% of tuition charge
• 4th full week of classes Reverse 25% of tuition charge
• 5th full week of classes No reversal of tuition charge

NON-ATTENDANCE DOES NOT CONSTITUTE OFFICIAL WITHDRAWAL.

No refunds of tuition will be made to any student who is withdrawn for disciplinary reasons. Fees are not refundable. Students are liable for tuition and fees in accordance with the published refund policy.

Students who register for classes, fail to appear for those classes, and who do not notify Wentworth of their intention to withdraw from classes, are liable for all tuition and fees assessed for that semester. Refer to page 315 of this catalogue for more detailed information.