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Contact Us

Please contact us if you have any questions regarding the Academic Catalog

Mark Coen, Associate Registrar
617-989-4213
coenm@wit.edu

Office of the Registrar
Williston Hall 103
Wentworth Institute of Technology
Boston, MA 02115

Institute Policies

Annual Notification of Rights

A Student’s Rights under FERPA

It is Wentworth Institute of Technology’s policy to limit the dissemination of student information. The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their educational records. They are:

1. The right to inspect and review the student’s education records within 45 days of the day Wentworth receives a request for access.

Students should submit to the Registrar written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the Registrar, the Registrar shall advise the student to address the request to the appropriate Wentworth official.

A student may read any recommendation in his/her files unless the right to do so has been waived in writing.

The following is a list of the types of education records that Wentworth maintains; the location(s) of such records; and their custodians (or the custodian’s designee):

EDUCATION RECORDS

Types

Location

Custodian

Academic Records (including grades and transcripts)

Office of the Registrar

Registrar

Admissions Files (for students currently enrolled or with a history of enrollment)

Office of the Registrar

Registrar

Admissions Files (for students in pre-enrollment status)

Admissions

Executive Director of Admissions

Enrollment Records

Office of the Registrar

Registrar

Career Services Records

Career Services

Director of Career Services

Counseling and Academic Placement Testing Records

Center for Wellness and Disability Services

Director of Counseling

Academic Disciplinary Records

Office of the Provost; Office of the College Dean and/or Department Chair

Provost; Academic Discipline Board; College Dean and/or Department Chair

Non-Academic Disciplinary Records

Office of Student Affairs

Dean of Students

Financial Aid Records

Student Service Center

Director of Financial Aid

Cross-registration records with Colleges of the Fenway

Office of the Registrar

Registrar

Terms Abroad

Office of the Provost; Office of the Department Chair

Provost; Department Chair

Service Learning records

Center for Community & Learning Partnerships

Director of the Center for Community & Learning Partnerships

 

2. The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of his or her privacy rights.

Students may request an amendment to a record that they believe is inaccurate or misleading. They should write the Wentworth official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.

If Wentworth decides not to amend the record as requested by the student, Wentworth will notify the student of the decision and advise the student of his or her right to a hearing for appeal. The hearing will take place with the FERPA Appeals Committee. The committee’s membership will include the Associate Vice President of Student Affairs, the Associate Vice President of Enrollment Management, Registrar, Associate Vice President of Finance, and the Chief of Staff.

If as a result of the hearing, the FERPA Appeals Committee finds that the information in the education record is inaccurate, misleading, or otherwise in violation of the student’s privacy rights, the student shall have the right to place in the education records a statement commenting on the contested information in the record or the reason(s) the student disagrees with the decision of Wentworth.

A student may not challenge a grade given through this procedure, only the accurate recording of the grade.

3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

Personally identifiable information from the education records of a student will be disclosed by Wentworth upon the prior written consent or request of the student. The written consent or request must (a) specify the records that may be disclosed; (b) state the purpose of the disclosure and (c) identify the party or class of parties to whom the disclosure may be made.

However, Wentworth may disclose information without the prior written consent of the student in the following circumstances:

  • To school officials with a legitimate educational interest in the records.
  • To officials of another school, at the request of those officials, in which a student seeks or intends to enroll.
  • To certain officials of the U.S. Department of Education, the U.S. Comptroller General, and state and local educational authorities, in connection with certain state or federally supported education programs.
  • In connection with a student's request for or receipt of financial aid, as necessary to determine the eligibility, amount or conditions of the financial aid, or to enforce the terms and conditions of the aid.
  • To organizations conducting certain studies for or on behalf of Wentworth.
  • To accrediting organizations to carry out their functions.
  • To either of two parents when at least one parent has claimed the student as a dependent for income tax purposes. A certified copy of the parents' most recent Federal Income Tax Form may be required to verify dependency.
  • To comply with a valid court order or subpoena or to comply with federal law (e.g., the USA Patriot Act).
  • To appropriate parties in a health or safety emergency.
  • To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, the final results of a disciplinary proceeding conducted by Wentworth with respect to that alleged crime or offense. Wentworth may disclose the final results of the disciplinary proceeding, regardless of whether it concluded a violation was committed.
  • Directory information designated by Wentworth.
  • To parents of students under the age of 21 when laws or Wentworth policies regarding alcohol or drugs are violated.
  • To parents of students when disciplinary action may be taken.
  • To parents of students when a student is at risk of harming themselves or others or in the event of a medical emergency.
  • To a court or administrative agency in the event of legal action between Wentworth and a student.

4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Wentworth Institute of Technology to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office

U.S. Department of Education

400 Maryland Avenue, SW

Washington, DC 20202-4605

5. Directory Information (Limitation on Disclosure)

Students may restrict the release of directory information, except to school officials with legitimate educational interests and to others as permitted by law. If a student wishes to prevent disclosure, the student must complete a Request to Prevent Disclosure of Directory Information form in the Student Service Center prior to the end of the third week of classes in a given semester. A student’s Request to Prevent Disclosure of Directory Information is valid for the life of the record or until a request to reverse non-disclosure is made in writing to the Student Service Center.

Images/Photographs/Video Recordings

Wentworth Institute of Technology is authorized to use photographs, videos, and audio recordings of any student on campus or at a campus event. These can be used in printed and electronic publications, on the internet, and in other promotional materials produced, used by, and representing Wentworth. The circulation of the materials could be worldwide and the Institute does not offer any compensation to students.

Disposition of Records

Applications and related material for persons not accepted are retained for 7 years and then destroyed. After a student separates from WIT, applications and related materials are retained in the Registrar's Office for 7 years.

After 7 years following graduation, student records are archived and typically the following materials are retained:

  • Transcripts
  • Record of grade changes

Definitions

Below are definitions of terms contained in the guidelines above:

Directory information - as designated by Wentworth from the statutory list: name, major field of study, dates of attendance, anticipated graduation date, degrees conferred, Institute-issued e-mail address, enrollment status, honors, past and present participation in officially recognized sports and activities, and physical factors of members of athletic teams.

Education records - any record (in handwriting, print, tapes, film, electronic, or other medium) maintained by Wentworth or an agent of Wentworth that is directly related to a student, except:

  1. A personal record in the sole possession of the maker of the record and is not accessible or revealed to any other person except as temporary substitute for the maker of the record.
  2. An employment record of a person not due to his/her student status, provided the record is used only in relation to the individual's employment.
  3. Records that are created and maintained by Public Safety for law enforcement purposes.
  4. Records made or maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional acting in his or her professional or paraprofessional capacity and that are used only in connection with the treatment of a student and that are disclosed only to individuals providing that treatment.
  5. Alumni records that contain information about a student after he or she is no longer in attendance at Wentworth and that do not relate to the person as a student.

Legitimate educational interest - indicates the need of a school official to review an education record in order to fulfill his or her professional responsibility. 

Parent – a person who is the parent of the student, a guardian or an individual acting as a parent in the absence of a parent or guardian.  Parents who have claimed a student as a “dependent” on their federal or state tax return may be entitled to access to student records without the permission of the student.  Court records and/or agreements between the parents of a student will be reviewed to verify parental status and access in some cases.

Personally Identifiable Information – names, parents or other family members’ names, address and address of student or family, personal identifiers information that alone or in combination, is linked to a specific student that would allow a reasonable person in the Wentworth community to identify the student with reasonable certainty, information requested by a person whom Wentworth believes knows the identity of the student.

School official - a person employed by Wentworth in an administrative, supervisory, academic or research, law enforcement unit, health and counseling, support staff position, a person or company with whom Wentworth has contracted (such as an attorney, auditor, or collection agent), a person serving on the Board of Trustees, and a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

Student - any person who attends or has attended Wentworth. Persons admitted but never matriculated are not considered students.

Delivery of Services

Wentworth Institute of Technology assumes no liability, and hereby expressly negates the same, for failure to provide or delay in providing educational or related services or facilities or for any other failure or delay in performance arising out of or due to causes beyond the reasonable control of the Institute, which causes include, without limitation, power failure, fire, strike by Institute employees or others, damage by the elements, and acts of public authorities. The Institute will, however, exert reasonable efforts, when in its judgment it is appropriate to do so, to provide comparable or substantially equivalent services, facilities or performance, but its inability or failure to do so shall not subject it to liability.

Identification Cards

All students and employees must carry their Wentworth identification cards at all times. Students must present them upon the request of a faculty member, member of the administration, or other person of authority. Any student refusing to surrender an identification card when properly requested to do so will be subject to disciplinary action. Students must have current, valid identification cards in order to borrow books from the library, use the gym facilities, enter the studios and residence halls, etc. ID cards are to be used only by the persons to whom they were issued; they are non-transferable. Students who need to replace a lost or damaged ID card can do so in the Copy Mail Center. A replacement cost will be assessed.

When students purchase a board plan, money is placed onto the identification card for use in the Wentworth cafeteria and convenience store, Massachusetts College of Art and Design cafeteria, and the Massachusetts College of Pharmacy and Health Sciences coffee shop. Students may also open a Fenway Cash account to be used for purchases in the Wentworth bookstore, convenience store, some vending machines, as well as all six of the Colleges of the Fenway cafeterias and at many off-campus businesses. Refer to the Student Handbook for additional information

Nondiscrimination Policy

Wentworth Institute of Technology reaffirms its policy of providing equal opportunity in education and employment for qualified persons in accordance with federal, state, and local regulations. Wentworth Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, sex, sexual orientation, religion, or any other category protected by law in the administration of its hiring and employment policies. No person shall be denied any of the above-stated considerations solely on the basis of being disabled, but otherwise qualified, individual. Wentworth is also committed to equal opportunity in the employment of veterans and Vietnam-era veterans.

This policy extends to all rights, privileges, programs and activities including admission, employment, educational, and athletic programs and relates in part to requirements of federal law including Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act Assistance Act of 1974, and regulations thereunder. If any person has a complaint, it should be taken to the Vice President for Human Resources/Affirmative Action Officer or the Dean of Students, who have established procedures for review. All complaints will be investigated in a prompt and confidential manner. Infractions are subject to disciplinary action, up to and including dismissal.

Notice of Change

Wentworth Institute of Technology reserves the right in its sole judgment to make changes of any nature in its programs, calendar, academic schedule or fees whenever it is deemed necessary or desirable, including changes in course content, the scheduling of classes with or without extending the academic term, cancelling of scheduled classes and other academic activities and requiring or affording alternatives for scheduled classes. The Institute catalogs and CPCE bulletins contain current information regarding the calendar, admissions, degree requirements, fees, regulations and course offerings. The policy of Wentworth Institute of Technology is to give advance notice of change, whenever possible, to permit adjustment. However, Wentworth Institute of Technology reserves the right to make changes from this published information when it is deemed advisable.

Sexual Harassment

Wentworth Institute of Technology strongly affirms its commitment to maintaining a working and learning environment free of sexual harassment. Sexual harassment is a form of discrimination as defined by federal law. The Institute will not tolerate conduct on the part of any employee, associate, or student which has the effect of:

  • substantially interfering with an individual’s work/academic performance
  • creating an intimidating, hostile or offensive working/learning environment
  • interfering with the educational process
  • denying any student equal educational opportunity

The Institute will react promptly to complaints expressed to the Vice President for Human Resources/Affirmative Action Officer, the Dean of Students or the Director of Community Standards who have established procedures for confidential investigation and review.

Storm Cancellation

Whenever inclement weather is a factor, all students, faculty and staff are encouraged to check the Institute’s main number at 617-989-4590, their Wentworth voice-mail, LConnect, or e-mail for messages pertaining to the status of the campus.

Additionally, every effort will be made to make an announcement on radio stations WRKO (680 AM) and WBZ (1030AM), and TV stations WBZ (channel 4), WCVB (channel 5) and WHDH (channel 7).

When feasible, the decision to remain open, delay the opening, cancel or close the Institute will be made as early as possible. Please do not call Public Safety for this information as it may detract from their addressing more serious matters.

Student Right to Know and Graduation Rate

In accordance with the Student Right to Know Regulations (published in the December 1, 1995 Federal Register, pages 61775 through 61788), Wentworth Institute of Technology discloses its graduation rate:

Sixty Four (64.4%) percent of the Fall 2006 Cohort of Full-Time, First-Time, Degree Seeking Freshmen received a recognized educational credential from Wentworth Institute of Technology as of August 31, 2012

Students Representing Wentworth During Scheduled Class Times

There are various times when students such as student-athletes, student government officers, and members of the student chapters of professional organizations leave the campus to represent the Institute and its values. Occasionally, an intercollegiate athletic event, field trip, or professional meeting will conflict with a scheduled lab, class, or examination. In these cases, the student is expected to notify the instructor, in writing, in advance. Faculty should allow the student to make up the missed work without penalty. All students, regardless of the activities they participate in as part of their Wentworth education, are expected to conscientiously complete all assignments in the courses of study.

Students with Disabilities

Wentworth Institute of Technology strives to provide students with disabilities equal and integrated access to all academic, social, and recreational programs and activities. Wentworth adheres to the Federal laws set forth in the Rehabilitation Act of 1973 (Section 504) and the Americans with Disabilities Act of 1990 (ADA), which prohibits discrimination against students with disabilities. Section 504 and the ADA define a disability as a “physical or mental impairment which substantially limits one or more major life activities, has a record of such impairment; or is regarded as having such an impairment.” The Disabilities Services Office seeks to ensure that students with disabilities receive support, guidance, and reasonable accommodations.

To be considered eligible for services, a student must schedule an appointment with the Disability Specialist in the Center for Wellness and Disability Services, disclose his/her disability by completing the Voluntary Statement of Special Needs form, and submit appropriate documentation of a disability. Wentworth adheres to the guidelines established by the Association on Higher Education and Disability (AHEAD). Appropriate documentation includes the following:

  • Psychoeducational, neuropsychological, or psychiatric evaluation complete within the last three years by a qualified professional
  • Clear diagnosis
  • Description of the functional impact of the disability
  • Recommended reasonable academic accommodations

Reasonable accommodations incorporate any adjustment or modification that maintains equal access to the educational process without altering the fundamental elements of a course. Support services include, but are not limited to, liaison with faculty, testing modification and accommodation, note-taking assistance, information about accessibility to classrooms, counseling, and assistance in advocacy.

Contact the Center for Wellness and Disability Services at 617-989-4390 or counseling@wit.edu with any future questions regarding student disabilities, or to schedule an appointment. 

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